Audit and Internal Review Committee Charter
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The Audit and Internal Review Committee Charter includes the committee's objectives, tasks, and responsibilities.
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Regulations of the Investment and Financial Resources Development Committee
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Regulations of the Investment and Financial Resources Development Committee includes the objectives, tasks, and responsibilities of the committee.
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Regulations of the Nominations and Remuneration Committee
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Regulations of the Nominations and Remuneration Committee includes the objectives, tasks, and responsibilities of the committee.
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Regulations of Contracting and Procurement Procedures
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The charter includes the objectives, duties, and responsibilities of procurement methods and the forms used in procurement and contracting operations.
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Indicators of Suspicious Money Laundering Operations and Terrorism Financing Crimes
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Policies and procedures for combating terrorism financing and money laundering, as well as understanding the risks involved in terrorism financing, are among the fundamental pillars adopted by the society in the field of security oversight. The society collaborates with relevant authorities to combat these crimes and report individuals involved in accordance with the anti-terrorism and financing regulations.
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Support Mechanisms for Beneficiaries
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This policy outlines the controls and mechanisms for providing support and disbursing aid to families benefiting from the services of the society, as well as the types of assistance provided.
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Volunteering according to the New Policies
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A set of policies implemented within the society to activate the volunteering system in accordance with the new procedures approved by the Ministry of Human Resources and Social Development.
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Guide for Volunteering at Al-Mawaddah Society
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The Volunteering Unit at Al-Mawaddah Society for Family Development aims to achieve several noble objectives by providing the society with the required number of individuals who have expertise and skills that can contribute to social work within its scope. This helps the society in achieving its goals. The main objective is to organize the volunteering process, guide the efforts of volunteers, develop necessary plans and training programs for them, monitor and evaluate their work to ensure proper utilization of their capabilities.
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Volunteering Policies and Procedures Guide
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The Volunteering Unit at Al-Mawaddah Society for Family Development aims to achieve several noble objectives by providing the society with the required number of individuals who have expertise and skills that can contribute to social work within its scope. This helps the society in achieving its goals. The main objective is to organize the volunteering process, guide the efforts of volunteers, develop necessary plans and training programs for them, monitor and evaluate their work to ensure proper utilization of their capabilities.
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Fundraising Policy
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This policy is in line with the applicable laws and regulations in the Kingdom of Saudi Arabia, including the Associations and Charitable Institutions System and its executive regulations, as well as the society's bylaws. It aims to establish a clear and documented policy for financial and in-kind fundraising mechanisms from supporters and donors of Al-Mawaddah Society for Family Development. This policy provides frameworks, instructions, and guidelines for the fundraising process and its management to ensure governance standards, compliance, and adherence approved by the National Center for Nonprofit Sector Development, while providing transparency to donors and supporters
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Policy and Procedures on Controls Related to Combating Financing of Terrorism and Money Laundering
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The objective of this policy is to provide guidance on conducting risk assessments at the society level. It specifically outlines general principles that can serve as a useful framework when assessing the risks of money laundering and financing terrorism.
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Cash Monitoring Procedures from Donor to Beneficiary
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These procedures explain the steps taken to monitor and track the funds received by the society from donors and ensure their disbursement through the designated channels determined by the donor.
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Society License
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The society's license issued by the National Center for Nonprofit Sector Development, which determines the scope of the society's services.
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Newsletter of Al-Mawaddah Endowment Fund
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Al-Mawaddah Society for Family Development (licensed by the National Center for Nonprofit Sector Development with number 601) has established the Al-Mawaddah Endowment Fund in partnership with legislative and supporting entities. The society aims to achieve stable annual returns from the fund, which are disbursed to empower the most needy families benefiting from its services. This is done by providing social, psychological, and economic support, as well as vocational and professional empowerment to create a source of income that meets their needs.
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Policy and Supervision of the Society
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The policy of internal control and supervision, also known as internal auditing, is an essential requirement of the internal control regulations in the society. It works to define the responsibilities and authorities in administration and finance, enhancing the control of transaction flows and procedures to prevent corruption and fraud risks. It also focuses on developing administrative and financial processes.
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Assistance Disbursement Policy
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This policy is developed to achieve transparency, fairness, and equality in providing services to beneficiaries of the society. The society announces all its services through its website and social media accounts, meeting the aspirations and desires of the beneficiaries.
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Board of Directors Regulations
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The Board of Directors is the main guiding and governing body of the society. It discusses and makes decisions that serve the society's short-term and long-term goals, ensuring the best interests of the beneficiaries according to the board's vision.
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Data Privacy Policy
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The data privacy policy requires all individuals working for the society, including board members, executives, employees, consultants, and volunteers, to maintain the privacy of donor, contributor, volunteer, and beneficiary data. Sharing such data with others is strictly limited, as outlined in the following paragraphs. The policy also mandates using personal data solely for the society's purposes based on the defined interests.
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Work Regulations
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These regulations are implemented in accordance with Article 12 of the Labor Law issued by Royal Decree No. M/51 and dated 23/8/1426 AH.
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Conflict of Interest Policy
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Al-Mawaddah Society values the privacy of all individuals working for it. While the society does not concern itself with actions taken outside its scope, it recognizes that personal interests of its employees during social, financial, or other activities may directly or indirectly conflict with their role or loyalty to the society, potentially creating conflicts of interest.
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Whistleblowing and Reporting Policy
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This policy is developed to protect whistleblowers who report violations, ensuring they are not subjected to any financial or moral harm as a result of reporting.
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Risk Management Guide
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Risk management is an integral part of Al-Mawaddah Society's strategy for family development. It includes measures taken by Al-Mawaddah to address the risks associated with its activities, aiming to achieve sustainable benefits for all programs and projects. The primary focus of risk management is to identify and address risks, as well as understand the potential positive and negative aspects that may affect the society's performance.
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Society Information According to the Comprehensive Model for the Governance of Civil Society Organizations
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Society information in accordance with the comprehensive model for the governance of civil society organizations.
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Regulatory Bylaws for the Volunteer Unit
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Donating effort, money, time, or a combination thereof to perform work or activities for community service is not obligatory for individuals, nor are they responsible for it. Volunteers are motivated by non-material factors, and they do not expect any financial return for their volunteerism, even if there are some material benefits. These benefits do not match the effort and time expended in volunteer work.
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Mechanism for the Financial Compensation, Allowances, and Leaves for the General Manager
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The mechanism for determining financial compensation, allowances, leaves, and training for the General Manager and executive directors is approved by the executive management and the Chairman of the Board of Directors.
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Policy for Preventing Money Laundering Operations and Terrorism Financing and its Indicators
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Preventing money laundering operations and terrorism financing is one of the fundamental pillars adopted by the society in the field of financial oversight. It complies with the Saudi Anti-Money Laundering Law issued by Royal Decree No. M/31 on 11/5/1433 AH, its executive regulations, and all subsequent amendments to align with this policy.
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Ethical and Professional Charter for Society Employees
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Due to the charitable sector's responsibilities and duties to serve the community, Al-Mawaddah Society has emphasized that employee performance should be guided by a system of values and ethical principles governing professional and job-related behavior. This system regulates the movement and pace of professional performance, reflecting positively on individuals in the community.
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Performance Evaluation Mechanism for the General Manager
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The guide outlines the tasks assigned to the General Manager and the mechanism and performance evaluation form specific to the role.
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Job Description Guide
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The job description document specifies the job descriptions for all professions and positions within Al-Mawaddah Society, including the required skills and qualifications for each position.
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Authority Guide
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The authority guide outlines the authorities for all administrative levels within the society.
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Financial Resource Development Regulation
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Fundraising is a specialized process that, like other specialized tasks, requires requirements and tools to be carried out. In advanced countries, it is considered a profession in itself and a specialization within the field.
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Resources Regulation
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This guide has been prepared in accordance with Article 9 of the Saudi Labor Law, aiming to regulate the employment relationship between the society and its employees, ensuring the interests, rights, and duties of both parties.
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Financial regulations
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It explains the financial and accounting policies, procedures, and financial transactions carried out by the society.
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